New and Recently Updated Policies
What's new and important for you to know?
With Workday comes the need to implement or revise several policies. Please familiarize yourself with these new and updated policies.
- Recruitment and Selection - P&S
- Employment Verification and Background Checks
- Hiring and Employment
- Reasonable Accommodations for Employees and Applicants (Disability)
- Non-Employment Dates - Exempt P&S
- Non-Exempt Time Reporting
- Compensation Administration (formerly Salary Adjustment)
- Spending Authority and Financial Management (formerly Cash Balances in Fund Accounts)
- Effort Reporting and Certification
- Internal Service Provider Operations (formerly Selling Departments and Service Center Operations)
- Signature Authority for Internal Transactions
- Travel - Authorization and Funding
- Travel - Airfare
The Office of the Senior Vice President and Provost is responsible for conducting audits of course fee transactional activity, as well as sharing a summary of findings with the Tuition Assessment Oversight Advisory Committee, Provost's Council, and college fiscal officers. As a result of the FY2017 audit, the committee suggested that the Course Fee policy be updated to provide clarity in the language and in the roles and responsibilities. See the new and improved policy at Course Fees. Effective date of the policy revision: January 16, 2019.
ISU's policy on FMLA has been revised to increase the amount of leave for parents in cases where both are employed by Iowa State University and are expecting the arrival of a child. Effective date of the revision: November 15, 2018
This policy has been broadened to allow donations of leave to an employee whose immediate family member has suffered a catastrophic illness or injury. The revision, effective August 1, 2018, aligns with the university’s strategic plan and the other Regent Institutions.
The General Data Protection Regulation is a law that took effect May 25, 2018, in the European Union. The law protects EU citizens' privacy and increases the penalties for breaching people's online privacy. Iowa State University is both a controller and a processor of data from individuals in the EU. As such, the ISU community is required to comply with the GDPR. Failure to comply with the GDPR may result in large fines for ISU. For GDPR requirements and guidance, see the GDPR policy (effective June 14, 2018) and the IT Security GDPR website.
The goal of the new Authorship policy, effective June 18, 2018, is that authorship assignments reflect actual contributions to publications and other scholarly products and creative work, including the generation of intellectual property. Below the policy, note the link to Authorship: Applications & Guidance from the Office of the Vice President for Research.